Data protection

Privacy policy

As the operator of these pages, we take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration.

As a rule, it is possible to use our website without providing personal data. However, personal data is collected in the course of your registration. For security reasons and to protect the transmission of confidential content, we use SSL encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL encryption is activated, the data you transmit to us cannot be read by third parties.

We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.


The mandatory data collected during registration are collected for the 1. administration of your membership and are necessary for this purpose. The address data and all other information that you provide voluntarily in the member mask will also be visible in the member directory on the homepage 2. for registered members. Non-registered members cannot see any member data.

The address data is also used for 3. mailing lists with which current information and our newsletter are sent to you. These addresses are also used for 4. surveys, these are local address lists of the GfV administration, the data are not stored on any other servers. The address data will also be 5. passed on to service providers who organise conferences for membership matching. We make sure that these service providers also work in a DSGVO-compliant manner.

Your data will not be used for any other purposes. The legal basis for the processing of personal data is Article 6 EU-DSGVO.

Right to information, deletion, blocking

You have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of data processing, as well as the right to correct, block or delete this data. You can object to the use of your address data in cases 2 to 4 by sending us an informal mail to This objection does not affect your membership of the GfV.

Please understand that the administrative burden for volunteers is high and we therefore have to combine points 2 to 4. If you withdraw consent to the use of your data for purposes 2 to 4, your membership will remain unaffected, however you will no longer be able to log on to the homepage and accordingly access member pages and content, such as discount codes. Your participation in conferences, committees, etc. remains unaffected, but the organisers cannot match your address details with your membership, which may lead to delays in registration.

An ordinary termination of your membership leads to the deletion of all your data without further request, this can be done as before by writing to the secretary or by sending an email to (Statutes §3 Pkt3.

You can contact us at any time about this and other questions on the subject of personal data at the contact address given in the imprint or below.


This website uses the open source web analytics service Matomo, which runs on its own server. Matomo uses so-called "cookies". These are text files that are stored on your computer and enable an analysis of your use of the website. For this purpose, the information generated by the cookie about the use of this website is stored on our server.

The information generated by the cookie about the use of this website will not be passed on to third parties. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

Survey Monkey

We occasionally use the survey service Survey Monkey for member surveys. Survey Monkey's servers are sometimes located in third countries. Although we do not store your address data on Survey Monkey, Survey Monkey still collects transaction data etc. when you participate in surveys. We have no control over this. You can find details about the data collected by Survey Monkey in their Privacy Policy see their website.


Some of our pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies". They are automatically deleted after the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies enable us to recognise your browser on your next visit.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request

This data cannot be assigned to specific persons. This data is not merged with other data sources. We reserve the right to check this data retrospectively if we become aware of concrete indications of illegal use.

Dates and vacancies

If you wish to publish a job offer or an appointment on our pages, you have automatically agreed to publish the address data and email addresses of the contact persons on the website and, if applicable, in the newsletter. The data will not be used for any other purpose and will not be passed on to third parties.


Responsible in the sense of the EU-DSGVO:

Society of Virology -GfV- e.V.
Im Neuenheimer Field 344
69120 Heidelberg, Germany

Tel +49 (0)6221 - 56 34087

Register of Associations: Fürth Local Court VR 20980

Represented by the Board of Directors

Source:, modified for GfV.

Definitions: The terms used such as 'personal data' etc. refer to the definition in Article 4 EU GDPR


You can send us questions, feedback and requests by e-mail( or by using the contact form.

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